A pharma company
Multiple business units involved? Compliance awareness? Here are a few examples of what we can support you with.
Scientific & Medical Engagement
Advisory Board Management
End-to-end delivery of live, hybrid or virtual advisory engagements.
Speaker Contracting & Briefing
Managing HCP speakers from onboarding to post-event wrap-up.
Medical Education Sessions
Delivering standalone events, symposia, or webinars that educate with impact.
Internal Medical Training
Upskilling MSLs, sales teams, and internal medical stakeholders.
Compliance, Legal & Regulatory
Global Compliance Governance
Keeping you compliant with ABPI, PMCPA, PhRMA, EFPIA and local codes.
MLR Submission & Review Process
Guiding all materials through timely review and approval.
TOV Tracking
Capturing and reporting all required payments to HCPs.
Data Privacy & Consent Management
Protecting participant data in line with GDPR and global regulations.
Vendor Compliance & SOP Alignment
Auditing and aligning external partners with client SOPs and standards.
Contracting Support for HCPs & Vendors
Managing NDAs, SoWs, and agreements across the supply chain.
Training on Pharma Compliance
Upskilling event stakeholders to deliver safely and compliantly.
Audit Trail Documentation
Every step recorded and retrievable for inspection.
Logistics & Operations
Venue Sourcing & Contracting
Securing optimal, compliant locations for live and hybrid events.
Travel & Accommodation Management
Coordinating end-to-end journeys for HCPs and internal teams.
Budget & Financial Control
Tracking spend, managing vendor payments, and reconciling costs.
Vendor Sourcing & Management
Identifying, negotiating, and managing trusted event delivery partners.
Site Visits & Pre-Event Checks
On-the-ground checks so nothing is missed.
Risk Assessment & Contingency Planning
Pre-empting and preparing for delivery risks before they happen.
On-site Logistics Delivery
Coordinating materials, people, and timing on the day.
Creative, Content & Communications
Event Branding & Identity
Creating aligned, compliant visual identities for events and portfolios.
Scientific Presentation Design
Transforming complex data into engaging, clear speaker slides.
Speaker Briefing Materials
Developing toolkits and rehearsal packs for confident delivery.
Digital Content Production
Creating videos, animations, infographics, and on-demand resources.
Pre/Post-Event Comms Campaigns
Driving awareness, registration, and follow-up through multichannel touchpoints.
Live Engagement Tools
Polling, Q&A, and interactive content to keep participants involved.
Post-Event Dashboards & Reports
Data-led insights for internal reporting and continuous improvement.
Event Delivery (Global, Hybrid, Virtual)
Symposium Delivery
Planning and running compliant, engaging satellite meetings.
Congress & Exhibition Management
Planning and running your presence at priority global and local congresses.
Standalone HCP Events
Creating focused events aligned to key clinical or access goals.
Hybrid Event Production
Blending in-person and digital audiences into one joined-up experience.
Virtual Meeting Execution
End-to-end delivery of webinars, eAdBoards, and digital roundtables.
Internal Meeting Management
Townhalls, POAs, launch meetings, all fully aligned and delivered.
Delegate Registration & Travel
Managing HCP and internal attendee journeys from invite to arrival.
Speaker Logistics & Hosting
Taking care of onboarding, AV, travel, and support for every speaker.
On-site Event Management
From build to breakdown, we’re with you on the ground throughout.
Technology & Platform Management
Selecting and operating compliant platforms for engagement and reporting.
Client Partnership & Programme Leadership
Programme & Portfolio Leadership
Managing entire event portfolios as an extension of your team.
Stakeholder Management
Building strong relationships with internal and external audiences.
Account Strategy & Growth
Proactively driving added value, innovation, and long-term success.
Cross-Functional Collaboration
Orchestrating input across brand, med, compliance, and access teams.
Workshops & Internal Planning
Facilitating planning meetings to align goals and next steps.
Escalation & Risk Management
Owning issues and resolving them quickly and discreetly.
Strategic Advisory & Planning
Congress Strategy & Planning
Aligning congress activity with your brand, medical, and access goals.
Medical Education Strategy
Designing compliant education journeys across multiple touchpoints.
KOL Engagement Planning
Mapping and building strong relationships with key experts.
Event Format Innovation
Creating fresh, effective event models that break through the noise.
Cross-Functional Alignment
Bringing Medical, Commercial, Legal, and Compliance teams together.
ROI & KPI Frameworks
Defining success and capturing measurable outcomes for every event.
Sustainability Planning
Embedding green practices across event design, delivery, and reporting.
Accessibility & DE&I Integration
Inclusive, representative and barrier-free experiences.
Change Management Support
Helping clients pivot fast when strategies, priorities, or environments shift.
SaaS business
Too many priorities? Too many teams to align? Struggling to turn events into pipeline? Here are a few examples of what we can take off your plate.
Budget Management & Financial Governance
Budget Creation & Forecasting
Develop and manage detailed event budgets in line with your wider marketing spend and revenue goals.
Cost Control & Vendor Negotiation
Track spending, secure value through negotiations, and implement cost-saving measures while maintaining quality.
Post-Event Reconciliation
Close out the finances accurately and on time, including contracts and internal procurement requirements.
Virtual & Hybrid Event Management
Platform Oversight & Technical Execution
Select, configure, and manage webinar and virtual event platforms (Zoom, ON24, Hopin, CVENT). Integrate engagement tools, streaming, and lead capture technologies.
Speaker Support & Rehearsals
Facilitate onboarding, script support, technical checks, green room management, and live day production, including filming, streaming, and recording.
Global Audience Reach
Design digital-first programs that scale to global audiences, drive attendance, and support product storytelling and thought leadership.
Creative, Production & Logistics Support
Booth Design & Collateral Production
Partner with vendors and internal teams to produce strong, on-brand booth experiences and event collateral.
Show Theme & Demo Alignment
Work cross-functionally to align demos, content, and show themes with core product messaging and strategic goals.
Giveaway Strategy & Fulfillment
Source and manage promotional items that align with campaign goals and brand identity.
Venue, Staffing & Travel Logistics
Coordinate all operational elements including venue selection, staffing, housing blocks, shipping, and vendor management.
Demand Generation & ROI-Focused Delivery
Lead Capture & Pipeline Integration
Design and implement lead capture workflows. Connect leads to your CRM (Salesforce, HubSpot, Pardot) and full funnel tracking from MQL to opportunity.
Targeted Pre/Post-Event Campaigns
Partner with marketing teams to run campaigns that drive attendance and nurture leads pre- and post-event. Align messaging across all touchpoints.
ROI & KPI Reporting
Build comprehensive post-event reports: measure engagement, lead quality, pipeline impact, and overall ROI. Deliver actionable insights and recommendations.
Small Format & VIP Experiences
Plan and manage intimate, sponsor-led or ABM events with curated guest lists to drive high-touch engagement and account expansion.
Post-Event Analysis & Optimization
Data-Driven Debriefs
Analyze attendance, lead quality, sales engagement, and feedback. Run internal debriefs and apply lessons learned to future events.
Process & Performance Optimization
Continuously refine workflows, project planning, and execution processes to drive consistency, scalability, and efficiency.
Stakeholder Reporting
Deliver structured reporting to sales, marketing, and executive teams. Tie results back to KPIs and future business planning.
End-to-End Event Execution
Strategic Planning & Oversight
Lead the full event lifecycle, from strategic planning through to post-event analysis, in line with your go-to-market and revenue objectives.
Booth & On-Site Presence Management
Manage booth location selection, logistics, install/dismantle, staffing, and real-time support to create a compelling on-site experience that reflects your brand.
Speaker & Stakeholder Engagement
Coordinate all speaker briefings, panelist onboarding, and planning calls. Support internal sales and product teams to align messaging and objectives.
Global Event Calendar Management
Oversee a multi-region annual event plan (flagship, partner, 3rd party), maximizing exposure while controlling costs and maintaining consistency.
Congress / conference or exhibition organiser
Tight RFP deadlines? Multiple events during peak season? Here are a few examples of what we can support you with.
Strategic Planning & Consultancy
End-to-End Event Strategy
Strategic planning to align your event with business goals.
Annual Calendar Planning
Design a year-round roadmap of events and key milestones.
Congress & Medical Compliance Consulting
Work within healthcare regulations and optimise scientific engagement.
Stakeholder Alignment
Get buy-in from internal teams and external partners.
Compliance & Approval Liaison
Manage legal and internal approval processes.
Research & Insight-Led Planning
Use data, insights, and feedback to guide event design.
Success Metrics & ROI Reporting
Define KPIs and track your event’s impact.
Project & Financial Management
Budget Creation & Tracking
Build and manage accurate, transparent event budgets.
Timeline & Task Management
Keep your event on track with smart planning tools.
Cashflow & Payment Oversight
Monitor spend, invoicing, and payment schedules.
Supplier Procurement & Contracts
Source, negotiate, and manage vendors and partners.
Risk & Contingency Planning
Plan for potential issues before they affect delivery.
Value Tracking & Cost Avoidance
Find ways to reduce costs without cutting corners.
P&L Oversight for Major Events
Deliver financial accountability for complex programs.
Event Operations & Delivery
Logistics & Delivery Management
Handle all the behind-the-scenes details.
Housing & Travel Coordination
Book, manage, and support attendee accommodation and travel.
Onsite Event Execution
Lead onsite delivery with real-time issue resolution.
Site Visits & Inspections
Confirm venue suitability and flag key logistics in advance.
Staffing & Team Leadership
Recruit and brief support staff, speakers, and crew.
Show Production & Timing
Keep show flow, cues and live production tight.
Onsite Vendor Management
Oversee all supplier setups, operations, and deliveries.
Sponsorship & Exhibition Management
Sponsorship Programme Management
Maximise sponsor value and deliver on commitments.
Exhibitor Relationship Support
Handle logistics, communications, and support for exhibitors.
Booth Design & Build Coordination
Oversee creative design and physical stand builds.
Lead Capture & ROI Reporting
Help sponsors track and measure performance outcomes.
Sponsorship Sales Support
Assist with pricing, proposals, and pitch materials.
Sponsorship Compliance Reporting
Keep all sponsor activity fully compliant with regulations.
Content & Speaker Management
Speaker Liaison & Scheduling
Manage speaker comms, briefing, and logistics.
Content Strategy & Flow
Curate compelling agendas aligned with audience needs.
Moderator & Panel Prep
Prepare speakers and moderators for polished delivery.
Session Flow & Timing
Keep sessions engaging and running smoothly.
Webinar & On-Demand Formats
Extend reach through digital and evergreen content.
Thought Leadership Asset Support
Translate session content into whitepapers or key takeaways.
Marketing & Audience Engagement
Registration Site & Platforms
Create intuitive sign-up systems for attendees.
Marketing Calendar & Campaigns
Plan and execute audience-driven promotional activity.
Stakeholder Communications
Write communications for each audience group.
Live Engagement Tools
Boost interaction with polling, Q&A, and gamification.
Sponsor Branding & Collateral
Deliver sponsor assets across all touchpoints.
Signage & Wayfinding Delivery
Design and implement on-site branding and navigation.
Post-Event Comms & Reporting
Follow up with audiences and measure impact.
Innovation, Tech & Digital Experience
Digital & Hybrid Platform Management
Choose and manage the best-fit tech stack.
AV & Technical Oversight
Oversee production, sound, and visuals.
Mobile Apps & Engagement Tools
Keep attendees connected with live agendas and tools.
Data Tracking & Analytics
Measure success and fine-tune experiences in real time.
Hybrid & Multi-Format Delivery
Run in-person, virtual, and hybrid events smoothly.
Lead Retrieval Tools
Enable smart badge scanning and sponsor ROI.
Event Agency
Tight RFP deadlines? Multiple events during peak season? Here are a few examples of what we can support you with.
Pre-Event Planning & Strategy
Event Strategy Development
Collaborate with clients to define clear goals and create event concepts that align with business objectives.
Budget Planning & Forecasting
Build, track, and manage comprehensive budgets, from initial estimates to final reconciliation.
Timeline & Project Planning
Create and maintain detailed project timelines and milestones so delivery stays on schedule.
Risk & Contingency Planning
Identify potential risks and prepare mitigation strategies so delivery stays on track.
Venue Research & Contracting
Source, compare, and negotiate venues that suit the event's purpose, budget, and style.
Creative Briefing & Theming
Develop event themes that fit the brand and the audience.
Regulatory & Insurance Preparation
Handle necessary legal compliance, permits, and insurance needs.
Vendor, Supplier & Stakeholder Coordination
Supplier Sourcing & Contracting
Find, vet, and manage third-party suppliers including AV, catering, and logistics partners.
Creative Production Oversight
Coordinate the development and approval of all branded and printed materials.
Sponsor & Partner Management
Secure sponsor participation and deliver on partnership obligations throughout the event lifecycle.
Technical Supplier Coordination
Oversee tech partners and AV requirements, including testing and setup.
Speaker & Talent Liaison
Manage speaker onboarding, travel, content submissions, and rehearsals.
Supplier Timeline Management
Keep all vendors aligned on deadlines, specs and delivery expectations.
Invoice Review & Payment Tracking
Handle invoicing, approvals, and reconciliations for all external partners.
Logistics & Operations Management
Staffing & Scheduling
Develop crew plans, allocate roles, and manage shift rotations.
Venue & Vendor Walkthroughs
Organize site inspections, access schedules, and supplier load-ins/load-outs.
Travel & Accommodation Logistics
Arrange transportation and hotel bookings for crew, speakers, and VIPs.
Signage, Print & Asset Management
Oversee the production and placement of all signage and printed materials.
Permits & Compliance
Manage licenses, health and safety requirements, and venue regulations.
Technical Setup & Equipment
Coordinate staging, sound, lighting, and bandwidth requirements with onsite tech teams.
Onsite & Event Delivery
Onsite Event Management
Lead the delivery team and troubleshoot in real time to keep the event running to plan.
Speaker & Stage Management
Coordinate speaker run-throughs, cue calls, and stage support.
AV & Show Calling
Manage live cues and liaise with AV teams for smooth presentation delivery.
Hybrid & Virtual Support
Coordinate live streams, digital access, and interactive tools for remote attendees.
Emergency Response Preparedness
Implement and communicate contingency plans to handle unexpected issues.
VIP & Media Hosting
Provide concierge-level support for high-profile guests, press, and stakeholders.
Attendee Experience & Communication
Registration & RSVP Management
Set up and manage attendee registration platforms, guest list imports, and tracking.
Guest Communication Strategy
Craft and send pre- and post-event emails, updates, and confirmations.
Accessibility & Inclusion Services
Make venues and materials accessible to all attendees, including interpretation services.
Attendee Engagement Tools
Implement polling, Q&A, and app-based engagement tools.
Badge & Credential Management
Help with design, print, and distribution of attendee badges and credentials.
Wayfinding & Signage
Design and install directional signage for smooth attendee flow.
Networking & Lounge Areas
Set up areas for attendee interaction, sponsor showcases, and relaxation.
Post-Event Wrap-Up & Evaluation
Post-Event Debriefing
Lead internal and client-facing post-mortems to assess successes and improvements.
Budget Reconciliation
Track actual costs vs. projected budgets and report variances.
Attendee Feedback & Reporting
Collect survey responses and present actionable insights.
Supplier Evaluation & Feedback
Assess vendor performance for future improvements.
Media & Asset Archiving
Organize post-event recordings, photography, and documentation.
Final Event Reports
Deliver comprehensive summaries including metrics, feedback, and next-step recommendations.
Contract & Document Closeout
Close all contracts and archive final documents.
Client Relationship Management
Ongoing Client Communication
Maintain regular communication with client stakeholders via meetings, emails, and shared tools.
Expectation & Feedback Management
Guide clients through approvals, revisions, and strategic choices with confidence.
Executive Support & VIP Handling
Provide high-touch service to key client personnel and guests.
Client Reporting & Transparency
Deliver real-time updates, reports, and dashboards throughout the project lifecycle.
Brand & Message Alignment
Keep all content and delivery true to the client’s brand values and voice.
Strategic Advisory & Best Practices
Advise clients on opportunities for growth, efficiency, and innovation.
Pitch & Proposal Support
Support the development of client pitches or cross-sell presentations.
Relationship Development & Retention
Build long-term, trust-based partnerships through reliable delivery and insight.
Virtual or Hybrid event organiser
Complex technology? Speakers, platforms and production teams to coordinate?
Here are a few examples of how we can take the complexity out of delivering virtual and hybrid events.
Budget Management & Financial Governance
Budget Creation & Forecasting
Develop and manage detailed event budgets in line with your wider marketing spend and revenue goals.
Cost Control & Vendor Negotiation
Track spending, secure value through negotiations, and implement cost-saving measures while maintaining quality.
Post-Event Reconciliation
Close out the finances accurately and on time, including contracts and internal procurement requirements.
Virtual & Hybrid Event Management
Platform Oversight & Technical Execution
Select, configure, and manage webinar and virtual event platforms (Zoom, ON24, Hopin, CVENT). Integrate engagement tools, streaming, and lead capture technologies.
Speaker Support & Rehearsals
Facilitate onboarding, script support, technical checks, green room management, and live day production, including filming, streaming, and recording.
Global Audience Reach
Design digital-first programs that scale to global audiences, drive attendance, and support product storytelling and thought leadership.
Creative, Production & Logistics Support
Booth Design & Collateral Production
Partner with vendors and internal teams to produce strong, on-brand booth experiences and event collateral.
Show Theme & Demo Alignment
Work cross-functionally to align demos, content, and show themes with core product messaging and strategic goals.
Giveaway Strategy & Fulfillment
Source and manage promotional items that align with campaign goals and brand identity.
Venue, Staffing & Travel Logistics
Coordinate all operational elements including venue selection, staffing, housing blocks, shipping, and vendor management.
Demand Generation & ROI-Focused Delivery
Lead Capture & Pipeline Integration
Design and implement lead capture workflows. Connect leads to your CRM (Salesforce, HubSpot, Pardot) and full funnel tracking from MQL to opportunity.
Targeted Pre/Post-Event Campaigns
Partner with marketing teams to run campaigns that drive attendance and nurture leads pre- and post-event. Align messaging across all touchpoints.
ROI & KPI Reporting
Build comprehensive post-event reports: measure engagement, lead quality, pipeline impact, and overall ROI. Deliver actionable insights and recommendations.
Small Format & VIP Experiences
Plan and manage intimate, sponsor-led or ABM events with curated guest lists to drive high-touch engagement and account expansion.
Post-Event Analysis & Optimization
Data-Driven Debriefs
Analyze attendance, lead quality, sales engagement, and feedback. Run internal debriefs and apply lessons learned to future events.
Process & Performance Optimization
Continuously refine workflows, project planning, and execution processes to drive consistency, scalability, and efficiency.
Stakeholder Reporting
Deliver structured reporting to sales, marketing, and executive teams. Tie results back to KPIs and future business planning.
End-to-End Event Execution
Strategic Planning & Oversight
Lead the full event lifecycle, from strategic planning through to post-event analysis, in line with your go-to-market and revenue objectives.
Booth & On-Site Presence Management
Manage booth location selection, logistics, install/dismantle, staffing, and real-time support to create a compelling on-site experience that reflects your brand.
Speaker & Stakeholder Engagement
Coordinate all speaker briefings, panelist onboarding, and planning calls. Support internal sales and product teams to align messaging and objectives.
Global Event Calendar Management
Oversee a multi-region annual event plan (flagship, partner, 3rd party), maximizing exposure while controlling costs and maintaining consistency.
Event Venue
Multiple events running at once? Busy periods putting pressure on your team? Here are a few examples of what we can support you with.
Strategic Planning & Project Leadership
Venue-Centric Event Strategy
Collaborate with venue teams to shape strategic plans aligned with the event’s purpose, capacity, and audience.
Milestone & Timeline Management
Develop clear project timelines and keep internal and external teams on track to meet every milestone.
Cross-Team Project Coordination
Unite venue staff, suppliers, and clients around a shared plan so events run smoothly.
Client Brief Interpretation
Translate client goals into actionable event strategies that fit the venue's offerings and limitations.
End-to-End Project Oversight
Oversee the full event lifecycle, from early planning to delivery and debrief.
Onsite Leadership & Troubleshooting
Provide confident onsite oversight, problem-solving, and real-time decision-making.
Post-Event Reporting & Debriefs
Lead post-event analysis sessions, reporting on outcomes, challenges, and improvements.
Staff Briefing & Alignment
Deliver clear pre-event briefings to venue staff and third parties to align on expectations.
Risk Identification & Mitigation
Identify and manage logistical or operational risks early, avoiding last-minute surprises.
Compliance & Scope Management
Keep work within internal policies and charge for out-of-scope requests where needed.
Budgeting & Financial Stewardship
Event Budget Development
Create comprehensive event budgets aligned with financial expectations and business objectives.
Ongoing Budget Monitoring
Track expenses in real-time and conduct financial health checks throughout the project.
Post-Event Reconciliation
Manage an accurate, transparent financial wrap-up.
Cost Efficiency & Negotiation
Negotiate supplier fees that protect both quality and profitability.
Invoice Oversight
Coordinate invoicing to meet internal and client financial procedures and timelines.
Procurement Oversight
Source and contract suppliers on behalf of venue clients, with a focus on value for money.
Profitability Safeguards
Keep venue-hosted events financially sustainable through informed decision-making.
Operational Logistics & Delivery
Supplier & Vendor Management
Source, brief, and manage third-party suppliers, from AV to decor to transport.
Venue-Specific Run-of-Show Management
Produce and manage detailed event run sheets, including get-in/get-out schedules.
Food & Beverage Coordination
Manage all catering operations, from menu planning to dietary compliance.
Technical & AV Liaison
Act as the bridge between technical teams and client expectations so nothing gets lost between them.
Onsite Team Management
Recruit, brief, and lead temporary staff and volunteers during venue events.
Room Flow & Space Utilisation Planning
Advise on spatial layouts to maximize traffic flow, capacity, and engagement.
Hospitality Area Setup & Coordination
Design and manage lounges, receptions, and VIP areas to enhance guest experience.
Delivery & Load-in/Load-out Scheduling
Coordinate vendor arrivals, equipment delivery, and break-down logistics with venue operations.
Stakeholder & Client Communication
Weekly Status Reporting
Keep venue stakeholders informed with clear, regular progress updates.
Stakeholder Engagement & Relationship Building
Foster collaborative partnerships with venue management, suppliers, and clients.
Client Expectations Management
Balance feasibility and ambition through proactive client communication.
Live Feedback & Adjustments
Gather and act on live event feedback to make real-time adjustments.
Client Communications Support
Assist with venue-branded email templates, signage messaging, or guest communication flows.
Debrief Presentations & Summary Reports
Present event outcomes with clarity and insight to internal venue stakeholders.
Business Development & Partnership Support
Bid & Proposal Support
Support the venue in developing compelling bids or sales proposals for clients.
Promotional Collaboration
Work with venue marketing teams to generate event-focused case studies and campaigns.
New Business Exploration
Identify upsell and partnership opportunities during and after project delivery.
Value Proposition Enhancement
Help venues position themselves more competitively through better services and innovation.
Client Retention Support
Contribute to the venue’s client retention strategy through excellent service and relationship building.
Performance & Measurement
Event Success Metrics Design
Define measurable goals with venue stakeholders, from attendance to revenue.
Real-Time Data Collection
Deploy on-site and digital tools to gather event performance insights.
Sponsor & Exhibitor Experience Feedback
Collect data to assess sponsor satisfaction and improve future partnerships.
Continuous Improvement Processes
Feed lessons learned back into future venue event strategies.
Client Satisfaction Monitoring
Track feedback and flag any recurring pain points for venue improvement.
Other corporate business
With 10+ years’ experience across corporate and highly regulated environments, we offer flexible support across project and programme management, events and marketing activities. Get in touch to explore a solution that fits your business needs.
Event Management Solutions
Expert support for event delivery and strategic planning, shaped around your needs.
Flexible Solutions
Work alongside your team for projects, seasons, or critical moments in events.
Strategic Support
Temporary expert management to enhance your event execution without long-term commitments.
Trusted partnership for pharmaceutical congresses, with every element expertly managed.
Expert Management
NVS
info@nvs-consulting.co.uk
Registered in the United Kingdom